What To Look For In A Business Relocation Service – Business Moving Checklist

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What To Look For In A Business Relocation Service – Business Moving Checklist

Looking for a business relocation service? Do you know what to look for when hiring a moving company for office moving? Relocating is hard. Relocating an entire business is a whole other ballgame.

There are many reasons for relocating your business. Maybe business is booming, and you need more space; perhaps business slowed down, and you’ve decided to downsize. Regardless of the reason, you’ll have to consider all your needs before choosing the best moving company for you.

There are a few things to consider before deciding on a business relocation service. Here, we have created a quick and easy guide to help you make the best choice for you and, more importantly: your company.

Choose a business relocating service company. Unless you are a very small business, consider searching for moving companies that specialize in relocating businesses, or at the very least, companies that do it regularly. By choosing a company that has never dealt with a business relocation, you run the risk of ruining equipment, supplies and spending a lot of time and money trying to fix it all. It is best to stick to people that know what they’re doing.

Be clear about your budget.  Sure, budgets sometimes bleed through, but if you don’t have an unlimited budget to work with, chances are you won’t want to risk going over too much. Before you do anything, decide your budget and shop around for places that can meet your requirements for that price.

Find out about their moving insurance. Much like home relocation, a professional business relocating service should offer some sort of moving insurance. When you’re shopping for a moving service, make sure you ask about their basic moving insurance and their full value protection (if they have any). Protecting your company’s assets during the move should be a priority, so anything you can do to guarantee that should give you more peace of mind during the move.

Ask about the companies licensing. This one might seem obvious, but just in case it is not, this is your reminder to always ensure your moving company is licensed.

Ask about hidden fees. While hidden fees are typically harder to conceal for personal moves, sometimes things fly under the radar with businesses. Make sure you ask ahead of time if anything would warrant a “surprise/hidden fee.” For example, you might think that packing or even disconnecting equipment is included in the total fee only to find an extra charge for it on your final bill.

What happens if something gets damaged? 

Something you need to get clear about ahead of time is the process of what happens if any of your equipment gets lost or damaged. Ask the moving company what their policies and procedures are for such cases. Even if you’ve opted for moving insurance, you don’t want to find out the day you file the claim that it takes them 14 business days to get back to you after a claim is filed. Now is the time to ask.

Time to Move

Once you’re happy with your moving company choice, it’s time to create a checklist for moving day. A few things you can do to make the move seamless on your end are:

Assign a moving manager. Having one person who can communicate with the moving company is vital for a smooth moving transition. This person will be the bridge that connects everything. They will keep notes and communicate about everything from pick-up times to when and how things should be picked up. Doing this will prevent miscommunication and ensure the best possible move.

Pack everything you can ahead of time. Relocating a business is tough because chances are you’ll have a very short time frame to make the move. In some cases, you will be moving while still working. In any case, make sure you get the things you definitely won’t need put way days before the move. This includes supplies, extra phones, cords, and anything else that hasn’t been used in a while.

Ensure movers have security access. Unless you plan to have a person escorting them throughout the building, make sure that one: your movers have temporary access to any rooms they need to pick up things from. Two: ensure that there is a clear and safe pathway for the movers to freely come in and out of.

The kitchen gets packed last.  Unlike an individual move, the office kitchen should have plenty of disposable utensils, snacks, coffee, and water available for anyone helping with the move, and it should remain stocked until the end of the move.

Have IT on standby. 

This one is important because it never fails that once office cables start being messed with, something inevitably goes wrong with either the phones, the computers, or the internet. Ensure that IT is on standby the day of the move and, if possible, the days following the move. If you don’t have IT, take pictures of anything with cables and be ready to set some time aside to reassemble any technology.

Tip your movers.  Assuming that you’re happy with the service they provided, please tip your drivers or ensure that the person in charge has cash available for the tip. A good rule of thumb is $20 per mover per four hours. So if your movers did a full day’s work (8 hours), you should tip them $40 per mover. Of course, this is entirely up to your discretion. You can learn about other common questions you may have when hiring a moving company here.

Check for any damages as soon as possible. If possible, try to check for any potential property damage as soon as you can. It’s one thing to file a claim for fine china, which isn’t necessarily urgent to replace, but it’s another thing to find out your most important computer monitor is broken or wet. Try to do a quick walk-through of your belongings to ensure no claims need to be filed and that there is nothing that needs to be urgently replaced.

If you follow these tips, you should be on your way to a relatively easy relocation. Congratulations on your new workspace- we hope it’s everything you’re expecting it to be.

How To Pack Fine China And Fragile Items

How to pack fine china and fragile items

Want to learn how to pack fine china? Other fragile items? Keep reading! It used to be that one of the most stressful parts about moving was the tedious work that is packing. This task was made even more stressful if you were packing things like fine china and other fragile items. Fortunately, thanks to the internet, we now have multiple ways of getting a hold of professional moving supplies with the click of a button.

Because it’s a good idea to starting packing things you use the least first, fragile items should be at the top of your list. Unfortunately, this can also be a bit overwhelming since you run the risk of breaking things as your packing progresses.

Here’s where we come in. We’ve compiled a list of all the genius ways you can start packing your fine china and fragile items without breaking a sweat about their safety.

Dish Pack Boxes. Dish pack boxes are probably the most convenient and easiest invention for packing things like dishes and fine china. The convenient cardboard boxes have pre-made and padded slots where all you have to do is literally arrange the dishes and seal the box. A dish pack box with 14 pouches will run you about $8.00, making this a pretty inexpensive choice too.

DIY Dish Pack. If you’d prefer to DYI your dish pack box, and if you have the time (and cardboard), you can do so with just a few cardboard boxes. All you need is an empty cardboard box and a few other large cardboard boxes. You can cut out large 12×12 squares and use them as dividers for the plates. You’ll also want to wrap up your dishes in packing paper to offer some extra support.

Pack Dishes up Vertically. Here’s an often-overlooked trick- pack your dishes vertically. If you stack them up horizontally (aka stack them up), you run a higher risk of damaging them. To provide extra support, wrap each dish individually and place it in the packing box vertically.

Pack Bigger Items Horizontally. Unlike plates, which are stronger being packed vertically, bigger items should be placed lying down. The same rules still apply as far as adding packing peanuts and filling any gaps with paper.

Wrap Glasses and Mugs Individually. Wrapping glasses and mugs individually can seem like a tedious task, especially if you have many glasses and mugs to pack. Taking the time to wrap them individually will keep them from scratching and, of course- breaking.

Heaviest Dishes go in First.  If you have several different types of dishes to put away, pay attention to their weight. Materials like porcelain, ceramic, and crystal can vary in weight, so make sure you use your best judgment to put the heaviest items in first.

Embrace Scotch Tape. The time crunch a move requires, mixed with a little bit of procrastination and just a dash of anxiety, equal the perfect recipe for skipping steps. For some reason, the most overlooked step among movers seems to be using tape. Listen, even if you have thirty sets of bubble wrap or moving paper you need to hold in place, that’s still less than five minutes of extra time to secure it with a piece of scotch tape while you’re at it, tape everything you can down. Try taping down shampoo cap bottles, lotions, and even condiments. Embrace the scotch tape – it is a lifesaver.

Packing Wine Glasses. When packing wine glasses, make sure you start with the stem. Wrap it up with a piece of packing paper and then move on to the top. While you should be taking some time to secure the packing paper and close it with a bit of tape for all of your china- it is especially important not to skip this step with the wine glasses.

Invest in Packing Peanuts or Cushioned Packing. We know that the idea of packing peanuts sounds like a big mess waiting to happen, but we promise that using them or the equivalent of them will bring you so much peace of mind when packing your china. Knowing that no matter how many speed bumps you hit or sudden stops you make, your fine china is fully protected is totally worth the hassle.

Fill in Gaps. Once your fine china or other fragile items are packed, make sure to fill out any gaps with paper. If you still have some time before moving, you can save all the grocery store ads you get in the mail, crumble them up and then use them. Otherwise, crumbled-up newspaper will also do the trick.

Label your Boxes. It would be a total shame for you to spend all that time carefully packing your delicate china only to have it crushed by a much heavier item. Before you start loading up your china, make sure to label every side of the box with the word “Fragile.” You can even use different a different colored marker and bright packing tape to avoid any confusion.

Hire a Professional. If packing your fragile items makes you nervous, you can always hire a professional service to do it for you. If you are hiring a professional , there is also a good chance that they can help you or at least guide you on the best way to do it.

We know that there’s more to fragile items than the material they’re made out of. Many times they hold sentimental value. Maybe they are wedding gifts, family heirlooms, or a reminder of how hard you worked for them. But moving fragile items doesn’t have to be a daunting task. If you follow our tips for packing safely, you can rest assured that your fragile items will make it to your new destination as good as new.