What To Look For In A Business Relocation Service – Business Moving Checklist

moving office

What To Look For In A Business Relocation Service – Business Moving Checklist

Looking for a business relocation service? Do you know what to look for when hiring a moving company for office moving? Relocating is hard. Relocating an entire business is a whole other ballgame.

There are many reasons for relocating your business. Maybe business is booming, and you need more space; perhaps business slowed down, and you’ve decided to downsize. Regardless of the reason, you’ll have to consider all your needs before choosing the best moving company for you.

There are a few things to consider before deciding on a business relocation service. Here, we have created a quick and easy guide to help you make the best choice for you and, more importantly: your company.

Choose a business relocating service company. Unless you are a very small business, consider searching for moving companies that specialize in relocating businesses, or at the very least, companies that do it regularly. By choosing a company that has never dealt with a business relocation, you run the risk of ruining equipment, supplies and spending a lot of time and money trying to fix it all. It is best to stick to people that know what they’re doing.

Be clear about your budget.  Sure, budgets sometimes bleed through, but if you don’t have an unlimited budget to work with, chances are you won’t want to risk going over too much. Before you do anything, decide your budget and shop around for places that can meet your requirements for that price.

Find out about their moving insurance. Much like home relocation, a professional business relocating service should offer some sort of moving insurance. When you’re shopping for a moving service, make sure you ask about their basic moving insurance and their full value protection (if they have any). Protecting your company’s assets during the move should be a priority, so anything you can do to guarantee that should give you more peace of mind during the move.

Ask about the companies licensing. This one might seem obvious, but just in case it is not, this is your reminder to always ensure your moving company is licensed.

Ask about hidden fees. While hidden fees are typically harder to conceal for personal moves, sometimes things fly under the radar with businesses. Make sure you ask ahead of time if anything would warrant a “surprise/hidden fee.” For example, you might think that packing or even disconnecting equipment is included in the total fee only to find an extra charge for it on your final bill.

What happens if something gets damaged? 

Something you need to get clear about ahead of time is the process of what happens if any of your equipment gets lost or damaged. Ask the moving company what their policies and procedures are for such cases. Even if you’ve opted for moving insurance, you don’t want to find out the day you file the claim that it takes them 14 business days to get back to you after a claim is filed. Now is the time to ask.

Time to Move

Once you’re happy with your moving company choice, it’s time to create a checklist for moving day. A few things you can do to make the move seamless on your end are:

Assign a moving manager. Having one person who can communicate with the moving company is vital for a smooth moving transition. This person will be the bridge that connects everything. They will keep notes and communicate about everything from pick-up times to when and how things should be picked up. Doing this will prevent miscommunication and ensure the best possible move.

Pack everything you can ahead of time. Relocating a business is tough because chances are you’ll have a very short time frame to make the move. In some cases, you will be moving while still working. In any case, make sure you get the things you definitely won’t need put way days before the move. This includes supplies, extra phones, cords, and anything else that hasn’t been used in a while.

Ensure movers have security access. Unless you plan to have a person escorting them throughout the building, make sure that one: your movers have temporary access to any rooms they need to pick up things from. Two: ensure that there is a clear and safe pathway for the movers to freely come in and out of.

The kitchen gets packed last.  Unlike an individual move, the office kitchen should have plenty of disposable utensils, snacks, coffee, and water available for anyone helping with the move, and it should remain stocked until the end of the move.

Have IT on standby. 

This one is important because it never fails that once office cables start being messed with, something inevitably goes wrong with either the phones, the computers, or the internet. Ensure that IT is on standby the day of the move and, if possible, the days following the move. If you don’t have IT, take pictures of anything with cables and be ready to set some time aside to reassemble any technology.

Tip your movers.  Assuming that you’re happy with the service they provided, please tip your drivers or ensure that the person in charge has cash available for the tip. A good rule of thumb is $20 per mover per four hours. So if your movers did a full day’s work (8 hours), you should tip them $40 per mover. Of course, this is entirely up to your discretion. You can learn about other common questions you may have when hiring a moving company here.

Check for any damages as soon as possible. If possible, try to check for any potential property damage as soon as you can. It’s one thing to file a claim for fine china, which isn’t necessarily urgent to replace, but it’s another thing to find out your most important computer monitor is broken or wet. Try to do a quick walk-through of your belongings to ensure no claims need to be filed and that there is nothing that needs to be urgently replaced.

If you follow these tips, you should be on your way to a relatively easy relocation. Congratulations on your new workspace- we hope it’s everything you’re expecting it to be.

Tips For Moving In 2021

Tips for Moving in 2021

If you’ve ever so much as changed desk during your lifetime, you know that moving can be a headache. You start with the best of intentions, making everything as simple as possible in your mind until the second you have to load that first packing box. That’s when you realize the tape you have won’t work; your blankets are too big, and your dishes need to be covered in bubble wrap. Before you know it, you have literal chaos around you. But worry not, we have come up with the ultimate moving tips to help you prepare for your big move in the smoothest, least stressful way possible. Keep reading to find out how: 

 

Start by Trashing. The minute you find out you’re moving is the minute you should start “Mary Kondo-ing” your entire home. Before you start labeling and separating, you should be parting ways with everything that doesn’t bring you joy, anything you haven’t used in the last year, and anything that is just trash. Often, the headaches brought on from moving are due to the overwhelming anxiety of random things around your home. Take it from us; the less clutter you have to deal with during the move- the more stress-free it will be.

 

Research Moving Companies. How lucky are we to live in a day and age where everything is online? It is easier than ever to find out prices, time frames, and services from the comfort of your couch. Because a moving company can make or break your moving experience, it is vital you research them ahead of time. Things to look out for are (of course, too many bad reviews), are they licensed in the state you’re in, and always look over their fine print. Check out our reviews here.

 

Make a Plan. Once you’ve gotten rid of all the clutter and are ready to pack everything that is left- it’s time to make a plan. Having a concrete plan and a list you can check off will not only make the transition smoother but quicker. If you are color coding the rooms- write down which rooms will be what color. If you are putting things in storage- write down exactly what. You can go as far as writing down the order you will be packing in (e.g., starting with the bedroom, then the restroom, living room, etc.). That’s not to say you won’t have to disperse from the plan. But having something to keep your mind organized will be invaluable.

 

Gather All Your Supplies Ahead of Time. Once you’ve made your plan, look ahead and gather everything you will need. Include even the smallest and most “insignificant” piece of supplies. Include boxes, tape, markers, zip ties, bubble wrap, box cutter, scissors, plastic bags, Ziploc bags, and even tools like a hammer, pliers, and screwdrivers to help you disassemble things. Find a designated workstation area and try to keep everything there after each use.

 

Pack least used items first. Anything that you’re keeping for mere sentimental value (aka I am “definitely” going to use at some point) should be packed first. This includes books, movies, décor and garage stuff, and/or anything else you rarely use. Make sure you label those boxes as non-essential, so they’re stored all the way in the back of the moving truck.

 

Color Code by Room. One of the most helpful things we’ve seen is this genius little trick. Rather than just labeling your boxes, color code them. Doing something as simple as using different color markers to label boxes can save you a lot of time in the long run. Our brains are wired to group things, and by putting a system together in which you can recognize what box belongs in which room just by looking at the color of the marker, you will significantly reduce your moving stress.

 

Create a “Fire Bag.” If you’ve ever wondered what you would take with you if there were a fire, you know what a fire bag is. It holds all your most valuable documents. Maybe some pictures and a few prized possessions. The moving version is very similar, only that it’s also more of a suitcase. It includes pajamas, toiletries, toilet paper and a change of clothes. It is basically everything you need on your first night at the new place. Packing this in advance is helpful for two reasons. One, you won’t be frantically looking for your things all over the place while trying to put it together. It will also ensure you have everything you need on your first night in the new home, which is super helpful when you’re beyond exhausted on moving day.

 

Slow and Steady. If there’s one thing most people moving have in common is that they are understandably entirely overwhelmed. The secret to being one of the rare (less stressed out) movers is changing your perspective and doing things slowly. Moving can be a great experience; you are, after all, starting a new chapter in your life. You’re purging away old things and making way for new opportunities. With that said, try to enjoy every step of the way and handle each task with the intention of making things easier on yourself.

 

Don’t Forget to take Pictures. One of the best things you can do to avoid creating a confusing mess for yourself at your new destination is to take lots of pictures of your electronics. Take pictures of the back to help you remember what plugs go in where and with what. Trust on this; even when you know exactly where everything goes, this is still a way to help your future exhausted- self a lot of trouble.

 

If you follow these easy 2021 moving tips, we promise your move will be smooth and, dare we say, maybe even enjoyable. Try them out for yourself, and don’t forget to pay it forward and share this article with other people that might need it.

If you’re looking for a trusted and top -rated moving company to help you with your local or long distance move, click here for a free quote.

 

How Much Does A Moving Company Cost in 2021?

moving company truck

 

What Are Moving Company Costs in 2021?

Are you curious to learn about moving company costs in 2021? Are you moving soon? Are you wondering if it’s a good idea to hire movers? Do you feel like you can save some money by borrowing a truck and doing it all yourself? Well, you’re not alone. While thousands of people go the solo route and DYI their big move, there are many good reasons why hiring movers might be worth the investment.

Hiring professional movers and determining prices will depend on several factors, but typically you can expect moving company costs to be calculated based on the following:

Is it a Local Move (Intrastate)?

An intrastate move (moving within the same state) will usually run you $500 and up. The final price will depend on the number of labor hours, number of bedrooms, total volume, and total miles of the trip.

Long-Distance Move (Interstate)

If you’re moving out of state, you’ll have to consider a bigger budget. Interstate quotes tend to rely on the shipment’s volume (cubic feet), so the less you bring, the better. With that said, an out-of-state professional moving service usually starts around $1,500.00 and up, which typically includes labor cost, full value protection, packing services, and distance traveled.

 

What Costs are Associated with the move?

If these moving prices seem high or if you’re trying to make sense of what’s included with them, here is a list of things typically included in the price. Keep in mind some of these you might be able to work around to save yourself some money.

Supplies. Make sure you factor in whether it’s a better bargain to get your moving supplies from the moving company or if it’s best to purchase them separately. Often, you can even find free boxes and/or supplies from your local classifieds.

Labor. Perhaps one of the most important factors of a professional moving company’s price involves the labor involved. This includes disassembling furniture, assembling furniture, wrapping furniture, and the number of movers involved. Always try to give the moving company an accurate description of the services you’ll be needing. If you provide a relatively accurate description of what you need, you should also be able to get a reasonably accurate quote.

Liability Coverage. Most moving companies offer some sort of liability coverage, though don’t call it insurance (moving companies are not allowed to sell insurance). While you’ll probably have the chance to choose from different levels of protection, the most popular options tend to be:

Basic protection – This is usually bare-minimum protection intended to cover a certain percentage of your move – as quoted on the fmcsa site –

“The most economical protection available is Released Value, since it is offered at no additional charge. However, the protection is minimal. Under this option, the mover assumes liability for no more than 60 cents per pound per article. For example, if your mover lost or damaged a 10-pound stereo component valued at $1,000, you would only receive $6.00 in compensation (60 cents x 10 pounds).”

Full Protection – This “full-coverage” like protection allows you to put a value on your load. Should something go wrong during the move, that’s the amount that would be refunded to you in full. However, there are rules and limitations. For example, some companies might determine movers cannot be held responsible for a box that they did not open. Make sure you go over all your contract terms before you make your choice. As quoted on the fmcsa site – “

Under Full Value Protection, your mover is liable for the replacement value of lost or damaged goods in your entire shipment. This is the more comprehensive plan available for the protection of your belongings. Unless you select the alternative level of liability described below—Released Value—your mover will transport your shipment under the Full Value Protection level of liability. If any article is lost, destroyed or damaged while in your mover’s custody, your mover will, at its discretion, offer to do one (1) of the following for each item:

  • Repair the item

  • Replace with a similar item

  • Make a cash settlement for the cost of the repair or the current market replacement value”

Travel Fees. Another fee you can count on seeing on your final bill is a travel fee. This one significantly adds up when you’re moving out of state as it includes things like fuel cost and driving labor.

Time of Move.   Surprisingly, one of the things that can make or break your total bill is dependent on the time of year you move and, in some instances, even the time of day you decide to move. If you’re moving during peak hours and days like weekends, summer break, and holidays you can count on a higher bill.

Gratuity. You should definitely include tipping your driver in your moving budget. While tipping amount is dependent on how happy you are with the service and entirely up to your discretion, 5% seems to be a good rule of thumb for the entire service. If you prefer to tip each driver, you can take into account the length of the trip and the amount of labor, but typically $20 per drive is perfectly acceptable. Just make sure if you have to grab cash beforehand.

Benefits of Hiring Movers. 

Hiring movers might seem like an overwhelming expense at first. Moving company costs in 2021 vary depending on the factors mentioned above. If you’re on the fence about hiring movers, there are a few questions you can ask yourself to determine if it’s worth the price tag:

Can I fit it into my budget? No matter how many other things you do to save money, hiring a legitimate moving company will run you in the thousands. Determining if you can even fit it in your budget will help make the decision much easier.

Do I have time to do it myself? If you are absolutely pressed for time and have to move quickly, delegating your move to a professional moving company might be your best option.

Can I handle moving all items by myself? Are there specialty items that you fear moving on your own? Maybe you have a grandfather clock or a piano that you can’t move on your own or even with your friends’ help. By the way, hiring a moving company for just special items is also completely acceptable.

Am I ok with delegating? This one is a big one. While you will want to be communicative and work closely with your movers, you will also have to trust them (a lot) with your possessions and trust that they know what they are doing. If you think that will be a problem, you might want to look into more DYI friendly moving options.

The bottom line is that there are too many factors that will determine your moving bill’s final price. It is safe to say that hiring a good and trustworthy moving company will usually fall in the thousands, and it will require a lot of research and preparation. Ultimately, when done the right way and with the right company, it can be a wonderful and lifesaving experience that can make a world of difference in your moving experience.

If you’d like to get a quote, click here for a quick and easy moving quote.

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