What To Look For In A Business Relocation Service – Business Moving Checklist

moving office

What To Look For In A Business Relocation Service – Business Moving Checklist

Looking for a business relocation service? Do you know what to look for when hiring a moving company for office moving? Relocating is hard. Relocating an entire business is a whole other ballgame.

There are many reasons for relocating your business. Maybe business is booming, and you need more space; perhaps business slowed down, and you’ve decided to downsize. Regardless of the reason, you’ll have to consider all your needs before choosing the best moving company for you.

There are a few things to consider before deciding on a business relocation service. Here, we have created a quick and easy guide to help you make the best choice for you and, more importantly: your company.

Choose a business relocating service company. Unless you are a very small business, consider searching for moving companies that specialize in relocating businesses, or at the very least, companies that do it regularly. By choosing a company that has never dealt with a business relocation, you run the risk of ruining equipment, supplies and spending a lot of time and money trying to fix it all. It is best to stick to people that know what they’re doing.

Be clear about your budget.  Sure, budgets sometimes bleed through, but if you don’t have an unlimited budget to work with, chances are you won’t want to risk going over too much. Before you do anything, decide your budget and shop around for places that can meet your requirements for that price.

Find out about their moving insurance. Much like home relocation, a professional business relocating service should offer some sort of moving insurance. When you’re shopping for a moving service, make sure you ask about their basic moving insurance and their full value protection (if they have any). Protecting your company’s assets during the move should be a priority, so anything you can do to guarantee that should give you more peace of mind during the move.

Ask about the companies licensing. This one might seem obvious, but just in case it is not, this is your reminder to always ensure your moving company is licensed.

Ask about hidden fees. While hidden fees are typically harder to conceal for personal moves, sometimes things fly under the radar with businesses. Make sure you ask ahead of time if anything would warrant a “surprise/hidden fee.” For example, you might think that packing or even disconnecting equipment is included in the total fee only to find an extra charge for it on your final bill.

What happens if something gets damaged? 

Something you need to get clear about ahead of time is the process of what happens if any of your equipment gets lost or damaged. Ask the moving company what their policies and procedures are for such cases. Even if you’ve opted for moving insurance, you don’t want to find out the day you file the claim that it takes them 14 business days to get back to you after a claim is filed. Now is the time to ask.

Time to Move

Once you’re happy with your moving company choice, it’s time to create a checklist for moving day. A few things you can do to make the move seamless on your end are:

Assign a moving manager. Having one person who can communicate with the moving company is vital for a smooth moving transition. This person will be the bridge that connects everything. They will keep notes and communicate about everything from pick-up times to when and how things should be picked up. Doing this will prevent miscommunication and ensure the best possible move.

Pack everything you can ahead of time. Relocating a business is tough because chances are you’ll have a very short time frame to make the move. In some cases, you will be moving while still working. In any case, make sure you get the things you definitely won’t need put way days before the move. This includes supplies, extra phones, cords, and anything else that hasn’t been used in a while.

Ensure movers have security access. Unless you plan to have a person escorting them throughout the building, make sure that one: your movers have temporary access to any rooms they need to pick up things from. Two: ensure that there is a clear and safe pathway for the movers to freely come in and out of.

The kitchen gets packed last.  Unlike an individual move, the office kitchen should have plenty of disposable utensils, snacks, coffee, and water available for anyone helping with the move, and it should remain stocked until the end of the move.

Have IT on standby. 

This one is important because it never fails that once office cables start being messed with, something inevitably goes wrong with either the phones, the computers, or the internet. Ensure that IT is on standby the day of the move and, if possible, the days following the move. If you don’t have IT, take pictures of anything with cables and be ready to set some time aside to reassemble any technology.

Tip your movers.  Assuming that you’re happy with the service they provided, please tip your drivers or ensure that the person in charge has cash available for the tip. A good rule of thumb is $20 per mover per four hours. So if your movers did a full day’s work (8 hours), you should tip them $40 per mover. Of course, this is entirely up to your discretion. You can learn about other common questions you may have when hiring a moving company here.

Check for any damages as soon as possible. If possible, try to check for any potential property damage as soon as you can. It’s one thing to file a claim for fine china, which isn’t necessarily urgent to replace, but it’s another thing to find out your most important computer monitor is broken or wet. Try to do a quick walk-through of your belongings to ensure no claims need to be filed and that there is nothing that needs to be urgently replaced.

If you follow these tips, you should be on your way to a relatively easy relocation. Congratulations on your new workspace- we hope it’s everything you’re expecting it to be.

Top Questions When Hiring A Moving Company

Couple hiring moving company

 

Top questions to ask a moving company? We’ll tell ya! A long time ago, hiring movers was a thing only wealthy people had even heard of. Even when regular folks started getting in on the action of hiring professional moving companies, there weren’t many choices to go off.

If you wanted professional movers, you accepted whatever deal they gave you and hoped everything went smooth on moving day. Then came the explosion of moving companies along with the ever-growing internet and its friends: Yelp and Foursquare (to name a few).

Today you have an overwhelming amount of professional moving company choices and what feels like hundreds of conflicting reviews for each. So, how do you determine what company will work best for you? Don’t sweat it. The process doesn’t have to be super overwhelming.

With a few tips from us, and the power of elimination, you can confidently choose the perfect professional moving company for you in no time.

 

Top questions to ask a potential moving company. 

Do you pack for me? 

Many people decide to hire a professional moving company in an effort to make the whole moving experience more manageable. They are willing to shell out the cash so long as they can save themselves as much time and headaches as possible. With that said, not all moving companies offer every type of service, and some companies rather not deal with the packing. If it’s important for you that your chosen company provides packing services- make sure to shop around.

Are you a Broker or a Carrier?

When choosing a professional moving company, you will want to find out the type of company you are working with. The two main types are:

Moving Brokers: Brokers have partnerships with other companies. This allows them to outsource their services to other companies near you. Using brokers can result in lower prices for you since what they are essentially doing is having the other companies bid for your business.

The potential downside to working with a broker is that because they delegate your business to other companies, there is the potential for miscommunication. Additionally, you will have to hope the broker chooses a moving company you’ll be happy with because you will basically be left out of the final decision.

Moving Carriers: Carriers are more of a boutique-like service. They handle all moving services and usually have an in-house staff. Working with carriers also means you get to have direct communication with the movers from beginning to end. Just keep in mind that this type of service might mean a significantly pricier final bill.

What are your delivery time frames?

Another top question to ask when hiring a moving company. All moving companies should be able to give you some sort of estimate on the delivery time frames. However, take this question one step further and ask if they would be willing to provide you with a guaranteed delivery day in writing. If you get it in writing and your movers are late for whatever reason, you can be entitled to a partial refund.

Do you Offer Moving Insurance?

This one is important because these insurance-like services will help ensure your belongings are covered should something go wrong.

Basic Protection: All professional moving companies are required to provide basic moving protection. What will vary here, and what you need to research is exactly how much they cover, but typically it’s between 0.30 to 0.60 cents per pound depending on whether it’s an intrastate move or an interstate move.

Full Value Protection (FVP): If you have particularly hard to replace items, you might opt to pay extra for full-value protection. This type of coverage covers the market value of your belongings. Not all companies offer this option, and they usually vary across companies, so make sure you speak to a representative of the company you are interested in to find out precisely what you can expect. Here’s a further breakdown of how it works.

Do I Tip the Movers and How Much?

Most moving companies should never and probably would never ask you to tip their movers. Gratuity is something that is usually left up to the customer’s discretion. With that said, if you are satisfied with your movers, it is considered good etiquette and recommended that you tip each mover.

A good rule of thumb is to tip $20/per mover per four hours. So, if your movers worked an 8

hour day, the ideal tip would be $40/per mover for the day. Just make sure you have plenty of cash available on moving day.

Do you offer storage?

Asking for moving companies to offer storage is a relatively new concept. Most traditional companies will not provide storage services. However, if storage is something that’s particularly important to you, the answer usually lies in searching for storage companies that also help you move (as opposed to moving companies that also offer storage). Be advised that this type of service can get expensive, so please include that in your moving budget.

What type of payment do you accept?

We know that it’s hard to believe a company would not accept any and every type of payment in this day and age but believe it or not, that is precisely the case. If you’re planning to put your moving expenses on a credit card or hoping to use a check, double-check with the company beforehand to ensure they will accept either as a form of payment. Additionally, many companies will offer a significant discount if you pay cash. If you’re using a debit card to pay anyway, it might be worth inquiring about.

How do you handle unforeseen circumstances?

Listen, no one wants to go into anything thinking of the worst possible scenario. However, when you’re dealing with literally such a life-changing move, you want to be smart about it and have the forethought to look ahead to other scenarios. Some questions to ask about unforeseen circumstances include:

  • What happens if I need to cancel?
  • How do you handle damages and/or loss claims?
  • Should I be aware of anything that might require additional fees?

These are all great questions; so don’t be afraid to ask. There’s some more information on questions to ask a long distance moving company here. It also helps to know that companies that are comfortable with these topics are probably a lot more likely to handle them correctly. If, on the other hand, you notice defensiveness during the questioning process- that’s a red flag.

Hiring professional movers is an important task. The good news is that though it might seem a bit daunting at first, the process is relatively simple if you know what you’re looking for. Taking time to research the right company will provide priceless peace of mind, and at the end of the day- this probably something you won’t have to deal with too often.

 

mover standing in front of back of truck

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